Tired of stocking up on stamps and envelopes, just to make repeated trips to the post office? There are easier ways to send your letters and documents in the modern day, all possible online and at the click of a mouse.
Sending print and post online is as easy as uploading your letter template and clicking ‘confirm’. It could hardly be easier and provides a whole array of benefits for the sender. Learn all about how you can save time, cut costs and reach all manner of audiences from the comfort of your PC or laptop when sending print and post online.
No matter the content within your letter communications, the desired audience and context, or the number of documents and letters you need to print and post, the likelihood is that you can send them online with relative ease. Anyone with access to a functional PC or laptop can oversee a quick and easy output, with multiple delivery options, document formats and print variations available. Factoring in the positives of using a hybrid mail system to manage a print and post output, you can really simplify your operation without compromising on quality.
From small business owners dispatching personalised invoices and documents to those sending greetings cards with custom designs, different groups and individuals can benefit from managing a print and post output online. Even large organisations with a requirement to send bulk printed mailings can easily organise these communications through online print and post software's. Some providers can even provide a bespoke managed service for your print and post output.
The simplest way to describe the entire process is by outlining three distinct steps, those being prepare, configure and post. Anyone looking to organise the fuss-free print and post of letters and documents needs to:
Prepare
If you don’t have a file ready to upload, the first step is to create your standard document within word processing software in an A4 letter, postcard or A3 newsletter format. When putting this document together, you can even add personalised tags (for example, ‘<<firstname>>’) if you want mailings to be unique to individual recipients. Most print and post software's will simply allow you to upload the tagged file to the dedicated online portal, and then add corresponding audience data containing matching merged tags and addresses.
Configure
Before sending your document or mail output online, you should validate addresses for a higher degree of accuracy. Some online print and post suppliers use the Royal Mail address validation database, and in some cases, this may even save you money, with validated addresses sometimes cheaper to send to. At this point, you’re also able to choose from print and delivery options, as well as the options for colour or black and white print and postage.
Post
The final stage before you can confirm and send your order, you’ll have the opportunity to preview the mailing and submit. Your provider of choice will then handle the rest, ensuring your order arrives in due course. This process can be repeated as many times as you like to print and post, and if you hold an account, you can often access past mailings in line with GDPR, as well as a set of library templates, to use as a reference point.
CFH are the UK’s original hybrid mail providers, and as modern industry leaders in the print and post sector, you can trust us to deliver. We like to describe our online print and post solution as a personal print factory at your fingertips – it really is that simple. Docmail, our solution launched in 2008 is the most advanced option on the market, from allowing end users to send letters directly from a desktop device, to triggering personalised bulk mailings using just a template and spreadsheet.
Already relied upon by well over 30,000 businesses within the public, private and third sectors, there’s no set way to use the system – you can send greeting cards to a small handful of recipients or oversee an output of thousands of personalised documents in just one click. With no management fee, sign-up cost or minimum spend, you simply pay for what you send, when you send it.
Interested in learning more about the system? Or keen to try it out for yourself? Find out more by exploring our website or reach out to find out how we can support your individual requirements.
Fife-based Electricity Asset Services, specializing in electrical and civil engineering, employs CFH's Docmail system for improved communication with Scottish Power and staff.
